Thank you for choosing to be part of our community and using the intervy.app website, owned and operated by WeAreDots, SIA, doing business as dots. (hereinafter referred to as “dots.”, “we”, “us”, or “our”).
Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.
When we refer to “dots.”, we mean the dots. entity that acts as the controller or processor of your information (see more detail in the “Identifying the Data Controller and Processor” section below).
Please also feel free to contact dots. at privacy@intervy.app if you have any questions about this Privacy Policy or dots.’s practices, or if you are seeking to exercise any of your statutory rights.
This Privacy Policy applies to dots.’s online workplace productivity tools and platform (collectively, the “Services”), intervy.app (the “Website”) and other interactions you may have with dots.
If you do not agree with the terms outlined in this Privacy Policy, do not access or use the Services, Website or any other aspect of dots.’s business.
This Privacy Policy does not apply to any third party applications or software that integrate with the Services through the dots.’s platform (“Third Party Services”), or any other third party products, services or businesses. In addition, a separate agreement governs delivery, access and use of the Services (the “Customer Agreement”), including the processing of any messages, files or other content submitted through Services accounts (collectively, “Customer Data”). The organization (e.g., your employer or another entity or person) that entered into the Customer Agreement (“Customer”) controls its instance of the Services (its “Workspace”) and any associated Customer Data. If you have any questions about specific Workspace settings and privacy practices, please contact the Customer whose Workspace you use. If you have received an invitation to join a Workspace but have not yet created an account, you should request assistance from the Customer that sent the invitation.
Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. In general, Customer is the controller of Customer Data. In general, dots. is the processor of Customer Data and the controller of Other Information (See details under “What information do we collect?” section below)
dots. may collect and receive Customer Data and other information and data (“Other Information”) in a variety of ways:
Customer Data. Customers or individuals granted access to a Workspace by a Customer (“Authorized Users”) routinely submit Customer Data to dots. when using the Services.
Other Information. dots. also collects, generates and/or receives Other Information:
Workspace and Account Information. To create or update a Workspace account, you or your Customer (e.g., your employer) supply dots. with an email address, domain and/or similar account details. In addition, Customers that purchase a paid version of the Services provide dots. (or its payment processors) with billing details such as credit card information, banking information and/or a billing address.
Usage Information, such as:
Customer Data will be used by dots. in accordance with Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law. Customer may, for example, use the Services to grant and remove access to a Workspace, assign roles and configure settings, access, modify, export, share and remove Customer Data and otherwise apply its policies to the Services. In regards to Information provided to us, dots. is the processor of Customer Data and Customer is the controller.
dots. uses Other Information in furtherance of our legitimate interests in operating our Services, Website and business. More specifically, dots. uses Other Information:
If information is aggregated or de-identified so that it is no longer reasonably associated with an identified or identifiable natural person, dots. may use it for any business purpose. To the extent information is associated with an identified or identifiable natural person and is protected as personal data under applicable data protection law, it is referred to in this Privacy Policy as “Personal Data.”
dots. will retain Customer Data in accordance with a Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law.
dots. may retain Other Information pertaining to you for as long as necessary for the purposes described in this Privacy Policy. This may include keeping your Other Information after you have deactivated your account for the period of time needed for dots. to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes, and enforce our agreements.
We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless otherwise required by law.
We will only keep Information and/or Personal Data for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your Information and/or Personal Data for longer than 2 years.
When we have no ongoing legitimate business need to process your Information and/or Personal Data, we will either delete or anonymize it, or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Information and/or Personal Data and isolate it from any further processing until deletion is possible.
This section describes how dots. may share and disclose Information. Customers determine their own policies and practices for the sharing and disclosure of Information, and dots. does not control how they or any other third parties choose to share or disclose Information. We only share Information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations. This includes:
We may process or share Personal Data based on the following legal basis:
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies is set out in our Cookie Policy. You can find out more about this in our Cookies Policy.
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Policy.
We do not knowingly solicit data from or market to children under 18 years of age. By using the Website or Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website or Services. If we learn that Personal Data from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age 18, please contact us at privacy@intervy.app .
Our Services may allow authentication through third party solutions (e. g. using Microsoft Office 365 account for sign in) that are not operated by us and are subject to the license, service, and/or privacy terms of the third party provider. If you use any third party solution for authentication on our Website or Services, we recommend you review the Privacy Policy of such third party provider. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party providers, their products or solutions used for authentication on our Website or Services.
If you use any third party solution for authentication on our Website or Services, you may not do so in any way that would subject our intellectual property or technology to obligations beyond those expressly included in our Customer Agreement and Privacy Policy. dots. assumes no responsibility or liability whatsoever for any third party product used to access our Website or Services. Customer is solely responsible for use of any third party product used to access our Website or Services and the use of any such product shall be governed by the license, service, and/or privacy terms between Customer and the publisher of the third party product (if any).
If you would at any time like to review or change the information in your account or terminate your account, you can:
Upon your request to terminate your account, we will deactivate or delete your account and Information from our active databases. However, some Information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Customer Agreement and/or comply with legal requirements.
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. For further information, please see our Cookies Policy.
Opting out of email marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. To otherwise opt-out, you may contact us using the contact information provided below.
Based on the laws of some countries, you may have the right to request access to the Personal Data we collect from you, change that data, or delete it in some circumstances. To request to review, update, or delete your Personal Data, please submit a request via privacy@intervy.app. We will respond to your request within 30 days.
You have the right:
If we are relying on your consent to process your Personal Data, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.
If you are resident in the European Economic Area and you believe we are unlawfully processing your Personal Data, you also have the right to complain to your local data protection supervisory authority.
Any disputes relating to the processing of Personal Data shall be resolved by contacting dots.’s Data Protection Officer via e-mail privacy@intervy.app.
We have implemented appropriate technical and organisational security measures designed to protect the security of any Personal Data we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your Personal Data, transmission of Personal Data to and from our Website is at your own risk. You should only access the Services within a secure environment.
Any Personal Data collected in the course of providing the Services is transferred to and stored in the data centres provided by Microsoft Corporation, which are located in the territories of the Member States of the European Union. Only authorised dots. employees have access to the Personal Data and they may access the data only for the purpose of resolving issues associated with the use of the Services (including resolving of disputes).
A privacy breach occurs when there is unauthorized access to or collection, use, disclosure or disposal of Personal Data. You will be notified about data breaches when we believe you are likely to be at risk or serious harm. For example, a data breach may be likely to result in serious financial harm or harm to your mental or physical well-being. In the event that we become aware of a security breach which has resulted or may result in unauthorized access, use or disclosure of Personal Data we will promptly investigate the matter and notify the applicable Supervisory
Authority not later than 72 hours after having become aware of it, unless the Personal Data breach is unlikely to result in a risk to the rights and freedoms of natural persons.
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this Privacy Policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.
If you have questions or comments about this policy, you may email us at privacy@intervy.app or by post to:
WeAreDots, SIA
Kronvalda Boulevard 3-5,
Riga, LV-1010
Latvia
Phone: +371 67509912
info@wearedots.comÂ